HR Administrator

Role Objective

Deliver a high quality and efficient HR administration service to the business, employees and the HR Department.

Responsibilities

Transactional Services

  • Provide a quality administrative service to business Customers in order to deliver a value added HR management service to Coillte Forest.
  • Support HR Manager, business Managers and employees with HR policy, procedures and general HR queries.
  • Oversee the processing of purchase orders and invoices for the HR team
  • Oversee the administration of the Change of Status process ensuring the recording of personnel profile data changes on HR management systems electronic & manual.
  • Manage personnel data around new joiners and leavers.
  • Maintain the CORE Personnel and Core Time systems ensuring accuracy of data and that the Coillte Group are compliant with relevant legislation i.e. Organisation of Working Time Act, 1997.
  • Coordinate medical referrals and assessments and associated administration and directions.
  • Coordinate, administer (calculate, file & report) and issue personnel changes, updates, and compensation and benefit data through staff direction to Payroll Department

People Analytics

  •   Develop and maintain management and analytics reporting for the Business e.g. absence management, headcount data reports etc.
  • Support the HR Department’s administration of Coillte Forest Key Performance and Operational Indicators.
  • Contribute to the development and maintenance of HRIS and in the simplification and improvement of its work flows processes.
  • Administer all statutory & regulatory HR reporting requirements.
  • Prepare and issue contracts of employment and change of personnel status documentation.Communications
  • Coordinate HR content for HR news sit
  • Act as administrator for the HR Sharepoint Site
  • Support the Performance Management and Employee Development (Appraisd) process.

Recruitment

  • Support the HR Specialist across recruitment process i.e. post advertisements on internal and external job boards, schedule interviews, issue and control relevant recruitment documentation.
  • Complete early screening assessments.

Behavioral Competencies

  • Personal Credibility: Personal credibility and a proven ability to maintain discretion and confidentiality.
  • Interpersonal Skills: Excellent interpersonal skills to build effective relationships with staff and suppliers.
  • Adaptability: Proven ability and track record in working in a fast paced and dynamic work environment.
  • Proactive Approach: Proactive in identifying emerging issues and addressing them promptly.
  • Problem Solving: Proven capability and effectiveness in problem solving.
  • Organisational Skills: Exceptional organisation skills.
  • Planning and Multi Tasking: Ability to achieve deadlines when required and to effectively prioritise between competing demands.
  • Verbal and Written Skills: Strong report writing and numeracy skills.

Desired Technical / Professional Qualities

  • Education and Experience: Third level qualification in Human Resource Management ideally (HETAC Level 7). Three years’ experience working in a busy and fast paced Human Resources environment.
  • HR Systems Experience: Experience working with Human Resources Management Systems i.e. Core HR/Access People
  • IT Competency: Proficient across the Microsoft suite of applications including Word, PowerPoint, Excel, SharePoint and Microsoft Teams.
  • Professional Membership: This role requires that you are a member of CIPD, and thus at all times you must maintain an active membership and meet the necessary continued professional development requirements of this professional body.

Our Values

  • Respect
  • Simplicity
  • Empowerment
  • Outward Looking
  • Responsible

Applications

Closing date for applications is 5pm, Monday 16 January 2023. Please submit your cv to claire.sutton@coillte.ie

Coillte is proud to be an equal opportunities employer. We are committed to providing an inclusive and diverse workplace for all which builds upon our core values and fosters a positive work environment where EVERYONE can bring their true self to work and achieve their full potential.

If for any reason you would like us to make any supports or accommodations to help you in making your application please contact us at 01-2011471 or forestrecruitment@coillte.ie

Your application details will be stored for a period of 14 months in line with the Data Protection Act 1988, Amended 2003, and the General Data Protection Regulation (Regulation (EU) 2016/679, and used solely for the purposes of your application for employment within the Company. For more information on the processing of your personal data please see our Data Protection Policy and Privacy Policy.