Private Forestry Database Co-Ordinator

Role Objective

Supporting the Private Forestry team through the co-ordination and administration of the partner databases, reporting and monitoring of OPI’s, preparation and processing of payments and invoices, executing journals, and general administration support.

Role Specific Terms

This is a 6 month fixed term contract. The role will be based in our office in Newtownmountkennedy, Co. Wicklow. The salary on offer for this position is €30,000 to €36,000 depending upon experience.

Role Responsibilities

  • Maintenance and Update of Master Forestry Partners database - ensure list is up to date with all Partner Names, Addresses, Contact Details, Next of Kin, Scheme, Annuity Commencement Dates etc
  • Prioritise Partner data in terms of Critical Issues, Payment Dates, Payment Reviews
  • Provide reports as required
  • Administration of the relevant Coillte Connect sites, providing support to the Private Forestry team.
  • Forest Information Systems (FIS) Maintenance and administration – ensure FIS data is up to date, review historic payments, investigate and resolve any payment issues
  • Reporting of Operational Performance Indicators, monitoring of Annual Meetings, felling licences, harvest plans etc.
  • Preparation of monthly and quarterly tracker reports and reconciliations (both internal & external)
  • Maintaining and management of accurate accounts journals for Partners and Investor Funds (Irish Forestry Union Trust, Allied Irish Pension Union Trust) on monthly, quarterly and annual basis
  • Support the Commercial Manager with relevant data to complete partner valuations and annuity calculations
  • Preparation of invoices and payment instructions
  • Preparation and monitoring of management fees and licences and prepare and issue proforma and final invoices
  • Management and update of grant applications and preparation of felling licences and other consents
  • Prepare ESB claim calculations as they arise
  • General office administration support for the team

Behavioural Competencies

  • Results orientated: The drive to exceed goals and push self and others towards high levels of performance while working to tight deadlines.
  • Customer Focus: A good understanding and knowledge of our customers’ needs and requirements.
  • Communication: Excellent verbal and written communication skills.
  • Commercial Awareness: An awareness and appreciation of the range of Coillte’s commercial activities.
  • Collaboration: Excellent interpersonal skills to build effective relationships with the team and stakeholders.
  • Attention to Detail: Good ability to deliver accurate and timely data and information
  • Reporting: Strong report writing and numeracy skills and an ability to present information clearly and concisely.

Desired Professional Competencies

  • Business or Finance related qualification with a minimum of 2 years relevant experience
  • Strong IT skills, with experience of data bases, Microsoft Excel and relevant software packages, including working with large data sets
  • Good communication and customer care skills
  • Experience of working to tight deadlines
  • Proven ability to work as part of a team
  • Demonstrated ability to show initiative and work without supervision

Application Details

Closing date for applications is 4pm, Tuesday 20 February 2018.  Please submit your cv to